Terms and Conditions of The First Step
These terms and conditions cover any web design, hosting, support and related products and services provided by The First Step.
Please note the terms may change from time to time and can be accessed from the Terms and Conditions page on our website. We always have the best interests of our clients at heart. If you are a new client please sign up with us and complete the Client Information Sheet. After accepting the terms on our client-information sheet a copy of the terms as at the time you agreed to them will be mailed to you.
We really appreciate your business.
The First Step.
Hosting and Domain Terms and Conditions
Once you have read the terms and conditions please accept the terms before making final payment.
Please note these terms may change marginally from time to time.
Terms and Meaning
The First Step refers to the sole proprietorship of the web development and web hosting business, and all it’s participants, including the owner, Tamsin Hall.
Hosting and development Terms and Conditions:
The First Step hosts all our sites. We do not develop websites that are not managed and run on our own servers. If the domain is not hosted by The First Step arrangements can be made that they be hosted elsewhere but standard procedure is for The First Step to manage all domains as well.
Note that the quote is a fair and close estimate but should there be additional time required to complete the process or additional features and customization required the invoice will be adjusted accordingly and you will be advised in advance.
Please note that in order for the work to be completed within the recommended time-frame of 3/6 weeks and within the estimated quotation amount, content must be provided timeously. Completion time is approximately 3 weeks from the developer’s side after receipt of a 50% deposit and completion of the Client Information Sheet. This is for small sites with a few pages. For large sites or e-commerce websites with lots of data or transfer of major content from an old site to a new site the completion time will depend on the size of the site and the amount of data to transfer.
Please note that should delays be on the client’s side invoicing for work completed to date will be sent at the end of the 3/6 week period regardless of final approval or completion. Thereafter an hourly rate will apply in order to complete the project. This is only applied in extreme circumstances and as a last resort to avoid the project losing momentum. Your website and its development is a creative and technical process and in order to offer the best service possible resulting in a superb website both the client and the developer need to be actively participating in the development process, providing content and responding to emails and requests efficiently in order to manage the time-frame allotted for each project. Delays will also result in other projects taking priority as per their scheduled and booked time frame.
Once the template has been configured as per client brief, 3 changes will be allowed to colors, font, and styling and thereafter an hourly rate will apply to additional changes. Note that once the template is configured major changes to template structure will be charged for separately.
Included in your Quotation
Included in the quotation is the balance of your first month of hosting, setup and configuration of your WordPress installation, Styling and configuration of the WordPress Template (please refer to your quotation to see how many hours of customization are included in the quote and which hourly rate thereafter applies to you). Your website will be linked to Google analytics and Google Search Console to ensure that The First Step receives notifications from Google on whether your site is running optimally or not. This does not include amendments that Google may recommend from time to time. Please note that training on running an commerce site is more complicated and an hourly rate will apply.
Not Included in your Quotation
Future training on running your WordPress website. Any management or updates to your E commerce Shop. Additional functionality such as Event Plugins, Forums and major features. Changes to layout of the template structure and styling already signed off on in the original design. Cleaning up of a major website hack. Changes to core code and structure of the website or fixing of faulty plugins or troubleshooting of faulty plugins or plugin conflicts caused by upgrades to the WordPress core, template or plugins. Changes to the website required to maintain good rankings in Google which may be recommended from time to time by Google Webmaster Central. Website Speed Optimization and SEO not included.
Included in your Hosting
Depending on which hosting or maintenance plan you choose you will receive hosting only support or basic website and hosting support.
Basic website support via email. This is not the same as training, but may include reminders on how to do Basic WordPress functions already covered in your Skype training. Resetting your password logins and basic reminders on managing the dashboard. The following is also included in your hosting: Minor website Changes to color, font, amendments to menu items. Re-arranging of widgets, addition of footer texts or links. All minor website changes will be done free of charge and this will be at the discretion of The First Step as to whether the change is major or minor. Also included in the annual/monthly hosting is standard WordPress security monitoring, updating of WordPress and plugins, backups of WordPress and databases, inclusion of security plugins. A One year hosting commitment is required. Please set up a scheduled payment plan for ease of payments and invoicing.
Hosting Only costs R150 per month (2 year commitment required)
Hosting and Basic support costs R250 per month (1 year commitment required)
This price is an estimate for the design of your business logo, website icons, custom graphics. This can be used in your website banner and business cards. Based on your brief you will be provided with a sample, 3 changes are allowed, thereafter an hourly rate will apply. All graphic work will be provided in high resolution for use with other branding campaigns.
If you are providing your own graphics please ignore the above.
E commerce Websites
With all e-commerce sites, the basic structure of your eEcommerce shop will be setup so that you can view layout and test the e-commerce features and categories and initial product uploads will be done as part of the setup and as per your quotation. You will be trained on uploading your products and if you have over a certain number of products and you do not wish to upload them yourself an hourly rate will apply for product uploads.
Products should be provided in an xml sheet with all variations, costs, product sku and product images and an example sheet will be provided to show you how to set this up. You will need an account with a payment gateway of your choice and if you are shipping products you will need to integrate your Ecommerce shop with a shipping module. All this will be explained during the setup process.
Please note that your ecommerce shop is an ongoing process and from time to time you will need further assistance in the setup of your shop, changes, updates to woocommerce template features, additions or premium features and more. These will be charged for as and when required.
Very Important Note
Please remember that your website is an organic and evolving entity and therefore will require more than the initial setup to maintain. Expect from time to time that you will need to update the look of your site, or the layout, to help with your Google rankings. Google, WordPress and the WordPress plugins change their security, functionality and other parameters constantly and therefore you will need to keep up with the changes if you want your site to remain a secure and welcoming home to your business on the internet.
NB: In the unlikely event that your Website Completion date runs over the allotted 3/6 weeks due to delays in content delivery and approval on the client side, the balance of the invoice will be payable at the end of this period and thereafter an hourly rate will apply. Your website will also start at the end of the queue where it began to give priority to website that are keeping up with the development process.
This footnote is only a last resort and we would hate to have to implement this. We consider ourselves very reasonable.
NB: If the Website Completion date runs over the allotted 3-4 weeks due to delays in the Development Process the client will be notified of the backlog and the reasons for this. This is unlikely but may occur if the scale of the project increases or there are long gaps between the start of the site and content delivery from the client.
Search Engine Optimization
If you have paid for this service note that although there is much one can do to gain better rankings in Google search result, NO-One can guarantee organic placement in search results. There are many guidelines that Google provides to help show up better in search results and The First Step follows many of these to help you achieve better search results, but none of these are guarantees and The First Step can not be held liable for a change in the status of your Website’s placement on Google Pages.
Steps to Begin the Design Process
A 50% deposit is payable upfront to begin the design process. Please complete the Client Information Sheet and setup a scheduled payment for your hosting and provide documentation of the scheduled payment. Please provide as much content as possible where possible. For a standard website completion time is approximately 3 weeks from the receipt of deposit and content. For eCommerce sites this time can be anywhere up to 6 weeks. Once the website has been signed off and the balance is paid the site will be set to live and Google will begin indexing your website pages.
If you are acting on behalf of another organization please ensure that the document is signed by whomever will be responsible for the legality and content of the Website and the Hosting Fees and other payments.
Thank you for your interest in The First Step
Disclaimer: Please note that The First Step will not be held liable for your website being hacked, or dropping in Google Rankings. All measures are taken to prevent a hack and to build a Google friendly site but this is not a guarantee that your site is always going to be hack free. Your Google rankings are not part of the development process at the First Step unless you request SEO.
If your website is hacked you will be charged an additional fee to clean the hack either by The First Step or a third party.
Happy WordPress days are ahead!